Track your product inventory with a spreadsheet that shows stock levels, reorder points, and supplier information at a glance. This template is designed for e-commerce sellers, warehouse managers, and small businesses that need to monitor what is in stock without investing in a full inventory management system. Each row represents a product with its SKU, current quantity, reorder threshold, unit cost, and supplier name. When the quantity drops below the reorder point, your automation can flag the row or trigger a purchase order. By generating and updating this spreadsheet through the API, you can connect it to your point-of-sale system or e-commerce platform so stock levels update in real time. Share the link with your purchasing team so they always have visibility into what needs to be reordered.
| SKU | Product Name | Category | Quantity | Reorder Point | Unit Cost | Supplier |
|---|---|---|---|---|---|---|
| SKU-1001 | Wireless Mouse | Electronics | 342 | 100 | $12.50 | TechSource Ltd |
| SKU-1002 | USB-C Hub 7-Port | Electronics | 87 | 50 | $24.00 | TechSource Ltd |
| SKU-2010 | Standing Desk Mat | Office | 156 | 75 | $18.00 | ErgoSupply Co |
| SKU-2011 | Monitor Arm | Office | 43 | 30 | $45.00 | ErgoSupply Co |
| SKU-3005 | Notebook — Lined A5 | Stationery | 1,204 | 500 | $1.80 | PaperWorks Inc |
Generate this inventory programmatically with a single POST request. The API returns a shareable URL that anyone can open in the browser.
curl -X POST https://openofficeai.com/api/v1/sheets \
-H "Authorization: Bearer YOUR_API_KEY" \
-H "Content-Type: application/json" \
-d '{
"title": "My Inventory",
"sheets": [{ "rows": [["SKU","Product Name","Category","Quantity","Reorder Point","Unit Cost","Supplier"],["SKU-1001","Wireless Mouse","Electronics","342","100","$12.50","TechSource Ltd"],["SKU-1002","USB-C Hub 7-Port","Electronics","87","50","$24.00","TechSource Ltd"]] }]
}'Returns { "id": "...", "url": "...", "created_at": "..." }. See the full API docs for formatting, formulas, and export options.
This template comes with 7 columns designed for a standard inventory workflow. Each column can be renamed, reordered, or extended through the API or the browser editor.
The unique stock keeping unit identifier for this product.
The display name of the product.
The product category for grouping and filtering.
The current number of units in stock.
The stock level at which you should place a new order with the supplier.
The cost per unit from the supplier, used for margin calculations.
The vendor or manufacturer who supplies this product.
This template is a starting point. Here are specific ways to adapt it to your workflow:
Add a "Last Restocked" date column to track how long ago each item was replenished, helping you identify slow-moving stock.
Include a "Warehouse Location" column (e.g., Aisle 3, Bin B-12) so warehouse staff can physically locate items quickly.
Add a "Selling Price" column alongside Unit Cost to calculate margins per product directly in the spreadsheet.
The spreadsheet itself does not send alerts, but you can build a simple automation. Use the GET endpoint to read inventory data on a schedule, check each row where Quantity is below the Reorder Point, and send a Slack message or email to your purchasing team with the items that need restocking.
Fetch the current sheet, then send a PUT request to decrement quantities when an order is placed. Your e-commerce platform webhook can trigger an API call that reads the current quantity, subtracts the ordered amount, and writes the new value back. This keeps the spreadsheet in sync with real sales.
Add a Warehouse or Location column to distinguish stock levels per facility. Alternatively, create separate spreadsheets per warehouse and a summary spreadsheet that aggregates totals. The API makes it easy to maintain all of these programmatically.
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